Create and Edit Tasks

When creating a task, you don’t need to fill in all fields at once. The minimum action is only one: write the title and save. Other content can be added later when the task actually needs to be advanced.

A more stable understanding: the title makes things remembered, the date puts it into a specific day, the project indicates which goal it belongs to, tags help with filtering, steps break it down, and review records the experience after completion.

Where to create tasks

| Entry | When to use | Characteristics after saving | | --- | --- | --- | | Bottom + button | When you want to note something right away | Goes to the inbox if no date | | Input area in the inbox | When organizing temporary ideas | Suitable for continuously adding items to be sorted | | Time sections in the task list | When you roughly know which day to do it | Will carry the corresponding date | | In a project or milestone | When you already know the goal’s belonging | Will carry the project or phase | | Subtask area in task details | When you want to break down the current task | Becomes part of this task |

If you’re just afraid of forgetting, just use the + button. When you sort it out later, decide which day and which project it belongs to.

What each field is responsible for

| Field | Required? | Purpose | | --- | --- | --- | | Title | Required | Clearly state what to do | | Description | Optional | Add context, links, drafts, or notes | | Due date | Optional | Determines which day the task appears on | | Reminder | Optional | Notifies at a specified time; cannot be set in the past | | Project | Optional | Indicates which goal the task belongs to | | Milestone | Optional | Indicates which phase of the project the task belongs to | | Tags | Optional | Used to filter similar tasks | | Subtasks | Optional | Break a large task into smaller steps | | Task review | Used after completion or archiving | Record actual results and reusable judgments for next time | | Task card | Used in project tasks | Save experience as a reusable exercise card |

Write the title as an action

“Paper” is too broad; “Write the first paragraph of Chapter 3 of the paper” is easier to start with. The title doesn’t need to be long, but it should ideally let you know what the next step is.

Where do tasks go after saving?

Where a task appears after saving depends on which fields you filled in.

| Task Information | Where It Appears | | --- | --- | | No date | Inbox | | Has a date | Task list for the corresponding date | | Has a project or milestone | Corresponding project or phase; if no date, still in the inbox | | Created inside a project | Defaults to that project; whether it appears in the task list still depends on the date |

Changing the date, project, or milestone does not duplicate the task. It only changes the view location and the parent of the same task.

Editing an existing task

Click a task to open its details. Task details are not only for changing the title; they bring together the context you need to view and update the task.

You will typically do these things in the details:

• Change the title to make the next step clearer
• Add a date, reminder, tag, project, or milestone
• Put context, links, or drafts in the description
• Split the task into smaller actions using nodes
• View images, attachments, and related historical references

Task details do not show “Start Focus” or “Complete Task” buttons. When the task is done, return to the task list and select its checkbox. To start focusing, use the focus entry currently provided by the app.

Reminder time boundaries

A reminder cannot be set to a time that has already passed. If you select a past time, the system will prompt you to choose again.

Will Tag Templates Overwrite Content?

If you select a custom tag that has a template, and the task does not yet have a description or nodes, GranoFlow will add the template content to the task description and root node.

If the task already has a description or nodes, the template will be skipped to avoid overwriting content you have already written. The same tag template will only be automatically applied to a task once; if the template fails to apply, the tag selection is still kept, and you can manually add it later.

Next Steps

If you want to directly write dates, tags, projects, or reminders in the title, continue to “Writing Tasks in Natural Language”. If the task is too large, continue to “Breaking Down Tasks”.